写作指导：2011年商务英语考试写作讲议第三讲(2)

会计考友

　　(二)商务便条
  T# I  A  \' d. b1 G　　商务便条一般有四个组成部分：日期、称呼、正文、签名。一些公司有印好的便条笺。如：
Message
5 A  q+ I! S" `; H0 JTo: 　　　　　　　　　　　　　　　　Date: 　　　　　　　　
7 I7 r+ y4 o, ~; RMessage
/ V9 L' u5 m' G$ S8 `8 `
Telephone Message
For: 　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　
, }; T6 ]: j- _/ s' m$ U$ aFrom: 　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　
  k1 v' [6 X% [; m4 eTel.: 　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　
Message:
: e4 l: ~2 B( s7 ]4 I  uAction required:　　　Please call back
　　　　　　　　　　　 Caller will call back later
9 ^' Y% X, D% G4 p( [9 w3 p+ S　　　　　　　　　　　 No action required
Message taken by: 　　　　　　　　　　　　　　　　　　　　　　　　　　　　
6 w4 h$ G- q6 F: m: D3 hDate 　　　　　　　　　　　　　　　Time 　　　　　　　　　　　　　　　　
" U0 E1 L) a2 ~2 m0 J0 ]! \　　例：让秘书通知推迟约会
　　　　　　　　　　　　　　　　　　　　　　　　　 9 a. m.
Miss Wang ,
- R& h2 {( V" m% q- hI've got an urgent meeting today. Please contact the applicants to postpone the interviews till further notice.
DS
　　分类：
( E6 K9 O& ^" a: P　　1 告知信息 inform
　　2 布置安排 arrange
　　3 征求意见 request
　　4 询问信息 enquire
# e- P- |; Z9 W! O* u　　5 求助申请 apply
　　6 推荐建议 suggest
　　* asking staff to use only the new name after that time.
- C7 }4 K: g! p  X5 `" K　　收购与兼并 merger and aquisition
　　范文：
　　As a result of our merger with Mason&Co., the name of our company will be changed MasonGolding. Please start to use the new name on 1 March 2006. You are reminded that only the new name can be used from then on.
! P- Y% X& K# |8 e2 }$ E　　remind/ advise
3 M: t! ]1 U9 [* H7 `& T　　总结：告知用词
6 w: n) R& C& O0 [4 I7 Z　　tell notify mention express inform explain note report advise
　　I am writing to tell/inform you that…..
　　I am writing to explain…. (tell your boss why you cannot attend)
　　I am writing to express (my regret)
! X5 }" Q* Q- f　　例题
9 U7 n8 i5 H8 _0 V　　You are the training manager of a company which has won a large export order. You have been asked to organise foreign language training for some of your staff.
　　Write a memo to staff:
  S$ J1 H- _8 r* o/ I/ a　　explaining why the courses are necessary
+ t' }# z9 r$ n! ~% a　　saying which members of staff should attend
  ?. ^& o+ r8 `. S8 h8 \　　announcing when the courses will start
* o" g8 C3 x: K9 {9 Y) R( f! F　　Write 40-50 words on a separate sheet.
　　[范文]
　　To: All staff
$ K. @' ~9 S0 S( Z% f2 G9 m4 j　　From: the Training Manager
8 P$ x1 O# V* ~* V0 O　　Date: 1 March 2005
　　Subject: A Foreign Language Training Course
+ z, m" x4 d3 s8 x6 F# T8 M( g　　I was asked to organise a foreign language training course because of the large export order we received recently. It will start on 15 March and will last 2 weeks. Those who will deal with orders should attend this course.
- Q  \5 }" \( l: u+ z& _6 h0 S　　2. 布置安排类
' b& j6 y1 h9 y& {. Q0 }5 c" H/ I　　· You are Head of Research for an international car manufacturer. You have to make an urgent trip tomorrow to visit Pierre Blanco, a colleague who works for a subsidiary.
, B. _4 C1 w: w) N; j: L) `% I　　·  Write a memo of 40-50 words to your secretary:
' N8 u( b0 e/ ?　　·  telling her who you are going to see and when
. B. h# D! c8 p3 K) S, Q　　·  asking her to book flight tickets and accommodation
' Q. {' U3 h3 m: y1 y: z　　·  telling her what work you would like her to do in your absence.
) E4 I3 Q5 x/ o) P8 T# _　　·  Write on your Answer Sheet.
　　subsidiary, parent company, holding company, affiliate, branch, headquarters, representative office
( U/ e9 U$ N* h4 Z　　范文：
7 f5 h2 m- v7 @, I　　I need to have an urgent meeting with Pierre Blanco of our Paris office tomorrow. Please book a return ticket to Paris and a hotel room for me as soon as possible. During my absence, please keep me informed of the progress of the project. If there is anything urgent, give me a phone call.
6 ]( E! U0 p3 y3 U, P& ^: e　　注意口气：比较open the door;
　　please open the door;
& t* {6 P4 {1 d. o5 u& x0 V/ F　　could you please open the door?
　　I would be grateful if you could open the door for me.
* |$ n5 o: A+ _　　I would appreciate it if you could open the door.
: e7 s" d. p6 X: i5 k　　[例文]
　　You are the manager of a small export company. Peter Watson, an important client, is visiting your company for three days from 22 October.
　　Write a note of 40-50 words to your secretary:
　　Asking her to book a hotel room
6 _; b0 ]  I) k6 [6 _2 x9 S　　Saying where the hotel should be
; r( Q/ p1 e9 E' T$ X　　Giving her the dates
　　[范文]
4 s7 U9 d# |7 X. i% }　　比较下面三篇作文，注意内容点和语气的区别。
　　作文1：Dear Ms Jones,
+ i' d' m$ f( A7 M6 K. `3 A0 d
　　I am writing to inform you that Mr Peter Watson will be visiting our company. Would you please be so kindly as to reserve a suitable room for him?

会计考友

</p>　　Yours sincerely
　　作文2：Hi Mary,
　　Look. I’m really sorry to have to trouble you but Peter Watson – a really important client – is visiting the company for three days in October, starting on 22nd, to discuss a contract with us. Please will you book for Mr Watson a really nice hotel room as soon as possible? Thanks very much.
" a. r. _& `' t+ h& Q% C1 v0 T　　See you soon!
　　作文3 Mary,
　　Mr Peter Watson is visiting us in October. Could you please hire a hotel room for him? He is arriving on 22nd October and will stay for three nights. If possible, the hotel should be one near the office. Thank you.
4 W! y; {9 a1 }# N  L　　3. 询问信息类
　　[例5]
* m$ E3 n; u& {; v  B$ I　　You are the factory manager of a car company. You are waiting for urgently needed components from your purchasing department.
) y3 K( s4 A! V  [" v　　Write a note to Mr Grayson, the Assistant Purchasing Manager:
8 E, ?  c) ]% t3 j5 |5 ^( L3 [, P) G( Y　　enquiring about the reason for the delay;
　　stating when the components are needed;
　　suggesting a meeting to discuss future deliveries.
　　Write 40 - 50 words on your Answer Sheet.
; W6 K4 t- C- z, P8 u　　[范文]
/ W; e% Q' x; c, y% b: S* k　　I am writing to enquire about the reason of the late delivery of the ordered components. We need the components by next Monday. In order to smooth our cooperation, I suggest that we have a meeting to discuss future deliveries.