写作指导：2011年商务英语考试写作讲议第三讲(2)

会计考友

　　(二)商务便条
　　商务便条一般有四个组成部分：日期、称呼、正文、签名。一些公司有印好的便条笺。如：
" H& H5 v, u* ^' G& x% y2 DMessage
* m$ ~. D4 G# c. E( B- _% w, BTo: 　　　　　　　　　　　　　　　　Date: 　　　　　　　　
Message

1 J% J* N  j) _0 Z8 ?/ x+ `3 Z% `Telephone Message
5 Z4 {/ o( o; d3 t! H7 PFor: 　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　
8 Z. R' R- _" w/ _' h9 c2 hFrom: 　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　
Tel.: 　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　
) K+ u9 [2 W2 O: R# CMessage:
5 A1 M+ j2 T4 r4 A3 NAction required:　　　Please call back
　　　　　　　　　　　 Caller will call back later
0 l' F: w) C  M; @) B　　　　　　　　　　　 No action required
' b$ e+ t3 v. S' k* l9 `Message taken by: 　　　　　　　　　　　　　　　　　　　　　　　　　　　　
Date 　　　　　　　　　　　　　　　Time 　　　　　　　　　　　　　　　　
　　例：让秘书通知推迟约会
6 y' H3 S$ u  G　　　　　　　　　　　　　　　　　　　　　　　　　 9 a. m.
8 O. k7 b1 @6 O2 ~, d5 GMiss Wang ,
: u) k6 t" X1 R1 \7 K) }I've got an urgent meeting today. Please contact the applicants to postpone the interviews till further notice.
+ A5 X# h7 h7 G2 e& T" c$ gDS
! `( u, b% F" K. o4 F8 {9 F2 `　　分类：
0 {1 D) e) M1 i8 M$ `. x　　1 告知信息 inform
　　2 布置安排 arrange
& t( O/ m3 a, y( f/ J; M　　3 征求意见 request
　　4 询问信息 enquire
　　5 求助申请 apply
　　6 推荐建议 suggest
: n' @" p0 [: f, a" O7 C　　* asking staff to use only the new name after that time.
　　收购与兼并 merger and aquisition
　　范文：
9 R8 `$ ^1 a) J4 h* T, p' }　　As a result of our merger with Mason&Co., the name of our company will be changed MasonGolding. Please start to use the new name on 1 March 2006. You are reminded that only the new name can be used from then on.
　　remind/ advise
% X. I& d3 [1 a9 q4 [- D　　总结：告知用词
　　tell notify mention express inform explain note report advise
" e) n( B$ i. R0 U- w$ f　　I am writing to tell/inform you that…..
　　I am writing to explain…. (tell your boss why you cannot attend)
. ]8 H- a" N( I2 t+ ^9 J　　I am writing to express (my regret)
　　例题
　　You are the training manager of a company which has won a large export order. You have been asked to organise foreign language training for some of your staff.
　　Write a memo to staff:
　　explaining why the courses are necessary
　　saying which members of staff should attend
! h' D9 a% O, o  C8 j" U7 {　　announcing when the courses will start
9 A' s% a1 |: x% J) @: i" U6 w! ^　　Write 40-50 words on a separate sheet.
: H' f9 R' ~$ H/ U　　[范文]
% e3 U3 {1 C9 u, `2 ~4 [　　To: All staff
　　From: the Training Manager
. j# ^) H; N3 S  B9 k9 n- A2 b8 E　　Date: 1 March 2005
$ I; d6 j8 D1 s5 j　　Subject: A Foreign Language Training Course
　　I was asked to organise a foreign language training course because of the large export order we received recently. It will start on 15 March and will last 2 weeks. Those who will deal with orders should attend this course.
　　2. 布置安排类
) J* G3 i7 [, {0 f- U　　· You are Head of Research for an international car manufacturer. You have to make an urgent trip tomorrow to visit Pierre Blanco, a colleague who works for a subsidiary.
　　·  Write a memo of 40-50 words to your secretary:
　　·  telling her who you are going to see and when
6 C1 X4 ?& }/ Y; c　　·  asking her to book flight tickets and accommodation
8 _0 L" H( n+ l- W/ n　　·  telling her what work you would like her to do in your absence.
" n" Q$ N8 d8 M. J; J9 H　　·  Write on your Answer Sheet.
- Z; P! K5 \+ @/ V' g! g% v6 t, b1 T　　subsidiary, parent company, holding company, affiliate, branch, headquarters, representative office
! U: q  _, T5 f　　范文：
, B* w% H: W9 R5 t9 U9 l$ A) l　　I need to have an urgent meeting with Pierre Blanco of our Paris office tomorrow. Please book a return ticket to Paris and a hotel room for me as soon as possible. During my absence, please keep me informed of the progress of the project. If there is anything urgent, give me a phone call.
　　注意口气：比较open the door;
8 _2 P* Y5 e  a! q$ P4 v5 I　　please open the door;
　　could you please open the door?
6 l2 }3 R% g  _2 d　　I would be grateful if you could open the door for me.
　　I would appreciate it if you could open the door.
3 W; u6 ?# i' s/ O　　[例文]
　　You are the manager of a small export company. Peter Watson, an important client, is visiting your company for three days from 22 October.
+ ^* h; F' W% `0 `! B' u. I　　Write a note of 40-50 words to your secretary:
　　Asking her to book a hotel room
. a6 l7 [# O3 r6 o- D　　Saying where the hotel should be
　　Giving her the dates
6 J/ q. ~: F& S, ~/ Z　　[范文]
8 W+ q' g- o% H" c( C" L　　比较下面三篇作文，注意内容点和语气的区别。
% S! l$ L* F0 q& T, o$ `+ v. b9 v2 n　　作文1：Dear Ms Jones,
) f+ {0 q( B9 Q' M
4 v! ~; z& ], [% e+ t　　I am writing to inform you that Mr Peter Watson will be visiting our company. Would you please be so kindly as to reserve a suitable room for him?

会计考友

</p>　　Yours sincerely
　　作文2：Hi Mary,
5 C/ J- K, _) e  g　　Look. I’m really sorry to have to trouble you but Peter Watson – a really important client – is visiting the company for three days in October, starting on 22nd, to discuss a contract with us. Please will you book for Mr Watson a really nice hotel room as soon as possible? Thanks very much.
　　See you soon!
　　作文3 Mary,
　　Mr Peter Watson is visiting us in October. Could you please hire a hotel room for him? He is arriving on 22nd October and will stay for three nights. If possible, the hotel should be one near the office. Thank you.
; A3 I: k3 U) B　　3. 询问信息类
0 h" {/ ?) s. G( F) e* r( H　　[例5]
　　You are the factory manager of a car company. You are waiting for urgently needed components from your purchasing department.
　　Write a note to Mr Grayson, the Assistant Purchasing Manager:
　　enquiring about the reason for the delay;
, m! Z) m, g7 A% |! f& k　　stating when the components are needed;
　　suggesting a meeting to discuss future deliveries.
: ]7 M9 n3 F$ r2 C, [　　Write 40 - 50 words on your Answer Sheet.
　　[范文]
" u) t2 Y; N" @　　I am writing to enquire about the reason of the late delivery of the ordered components. We need the components by next Monday. In order to smooth our cooperation, I suggest that we have a meeting to discuss future deliveries.