Planning a Business Letter： 7 Steps1 S* a$ m& s8 U7 s
1. Write down your AIM： why are you writing this letter?8 ^1 O9 B) L$ X/ w4 y3 e
2.ASSEMBLE all relevant information and documents： copies of previous correspondence， reports， figures etc.
( ?( p z$ x4 v! w$ Y 3.ARRANGE the points in order of importance. Decide which points are irrelevant and can be left out. Make rough notes.- y+ l7 f5 C+ T) U: P1 I
4.Write an OUTLINE in note form. Check it through， considering these questions：
/ }0 X1 u7 \% {2 l Have you left any important points out?2 M% c* l9 i" w% |
Can the order of presentation be made clearer?1 H5 G5 w1 R( i5 i, @" ]9 G! t# I/ G
Have you included anything that is not relevant? m8 D6 u7 h& _6 S
5. Write a FIRST DRAFT， leaving space for additions， changes and revisions.
; v Q7 l; i& Z* U0 O 6. REVIEW your first draft by considering these questions：
8 ~4 ~8 R( c# |4 |! w INFORMATION：
0 a- c& |/ h% [! F Does it cover all the essential points? Is the information relevant， corrent and complete?3 L1 e* B$ O8 S I" F3 _
ENGLISH：) h, i8 T9 T$ O) B: n
Are the grammar， spelling and punctuation correct?
2 H6 S' H- r& W z$ T( y: L# V STYLE：0 `$ _# F" J, H& ]
Does it look attractive?( Q( H o! r& z' E$ }* c8 a/ f
Does it sound natural and sincere?
, [- ^; l2 S, z, A3 g2 ]( q9 C Is it the kind of letter you would like to receive yourself?" s! f4 V7 ?' y1 r
Is it clear， concise and courteous?
5 e- `) d6 i ]; o! B Will it give the right impression?
5 h- P9 d; H7 h `4 o 7. Write， type or dictate your FINAL VERSION. |
发表于 2012-8-14 19:56:54
